Administrative Specialist

US-WI-Wausau
Job ID
2017-1861
Category
Administrative

Overview

Go Beyond the Ordinary. Join Wipfli LLP.

We are excited that you made the decision to consider joining Wipfli LLP. In doing so, you’ve decided to go beyond the ordinary public accounting and consulting firm. We hope that you find, in Wipfli LLP, the firm where you will meet all of your goals and aspirations in life and work. Guided by our mission statement, “To contribute to the success of our associates and clients”, we will contribute to your development of technical and soft skills, so you can ensure our clients are successful.

Since 1930, we have grown to be a thriving national firm, with a local presence, and subject matter experts of a large firm. We will help our associates and clients -- and perhaps you -- thrive. All along, the Wipfli Way has guided us in making our associates and clients successful, and creating a culture that values relationships.

As we begin our relationship with you, we look forward to learning how we can help turn your ideas into realities, and how you will turn the challenges of our clients into opportunities for their success. To further explore more about The Wipfli Way and all we have to offer, please go to our website www.wipfli.com to learn more.

 

The Administrative Specialist provides either administrative support for a designated practice group or service line or technical expertise for a key administrative function, frequently performs chargeable client work, and provides on an on-going basis back-up and support for other administrative positions to ensure efficient flow of work, in accordance with company policies and procedures.

Responsibilities

  • Developed a specialized knowledge and software proficiency in specific practice groups and/or service lines.
  • Create, proof, edit, and correct documents, memos, and letters for Partners and associates, ensuring timeliness.
  • Coordinate seminars and group presentations, to include handling reservations, travel arrangements, food services, etc. Follow up directly with clients in regard to products and services.
  • Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment.
  • Produce high quality work in compliance with work processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.
  • Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary.
  • Assist in the assembly of reports, ensuring accuracy and timeliness.
  • Assist other administrative staff with overflow work.
  • Filing
  • Entering firm expenses
  • Handling facsimiles
  • Scheduling conference rooms and handling hospitality arrangements
  • Train associates on advanced administrative functions and software in the area of
  • their specialty and/or other admin functions.
  • Coordinate and delegate workflow for other administrative associates, ensuring an efficient flow.
  • Administrative processing of client invoices
  • Maintaining the research library
  • Backing up Receptionist and Office Assistant duties

Qualifications

 

  • Requires a High School Diploma or an equivalent combination of education and experience
  • An Associate Degree in Administrative Support is preferred
  • Requires three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree
  • Requires proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Experience with a multi-line telephone system and a variety of office machines
  • Experience in a professional services work environment
  • Experience training and work delegation
  • Administrative experience in a specific industry line
  • Ability to plan, prioritize, and organize work effectively
  • Ability to balance many projects simultaneously
  • Ability to work under pressure and time deadlines
  • Ability to use and learn additional software programs and train associates in their use
  • Ability to work with a diverse group of clients and associates while maintaining a positive attitude towards work, the team and the firm
  • Ability to present a professional appearance and demeanor
  • Ability to effectively operate a variety of office machines, to include a PC, telephone, copier, fax, etc.
  • Ability to be flexible with scheduling to meet workflow demands
  • Clear, concise verbal and written communication skills and accurate grammar usage

Women, minorities, veterans and individuals with disabilities are encouraged to apply.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

 

Our recruiting team will guide you through our evaluation and interviewing process. We will communicate an update on your status as soon as possible.

 

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