Administrative Assistant - Part Time

Job Locations US-WI-Madison
Job ID


Wipfli is currently seeking an Administrative Assistant - Part Time in our Madison, WI office. This part-time position provides high level administrative support to the Training team in the Consulting Group for their clients.


  • Coordinate client registrations for various training sessions
  • Communicate proactively over the phone and via email with clients
  • Maintain accurate information in training registrations and client relationship management databases
  • Create, proof, edit, and correct documents, memos and letters
  • Provide administrative support to ensure deadlines are met, while maintaining a positive, collaborative work environment
  • Produce high quality work in compliance with word processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary
  • Moderate online training


Minimum Education Requirements

Requires a High School Diploma or an equivalent combination of education and experience


Certification and Licensing

Requires a valid driver’s license


Previous Experience

Requires less than three years of job related experience


Specific experience required

Requires intermediate knowledge of Microsoft Outlook, Word and basic knowledge of Excel and PowerPoint


Experience preferred but not required

Experience with a multi-line telephone system and a variety of office machines

Experience in a professional services work environment



Ability to plan, prioritize, and organize work effectively

Ability to balance many projects simultaneously

Ability to work under pressure and time deadlines

Ability to learn and operate additional software programs

Ability to work with a diverse group of clients and associates while maintaining a positive attitude towards work, the team and the firm

Ability to present a professional appearance and demeanor

Ability to effectively operate a variety of office machines, to include a PC, telephone, copier, fax, etc.



Clear, concise verbal and written communication skills and accurate grammar usage



Proficient in Word and Outlook, a basic knowledge of Excel and PowerPoint


Women, minorities, veterans and individuals with disabilities are encouraged to apply.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.


Our recruiting team will guide you through our evaluation and interviewing process. We will communicate an update on your status as soon as possible.


The recruiting team member guiding you through this process will be Jane Welch. Jane is based in our Madison, WI office.  You can find her on LinkedIn here.




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