• Receptionist

    Job Locations US-MN-Duluth
    Job ID
    2018-2332
    Category
    Administrative
  • Overview

    Create lasting, positive impact.

    By considering Wipfli LLP, you’ve decided to go beyond the ordinary public accounting and consulting firm. At Wipfli, we create positive impact and lifetime relationships by leading and working with an outward mindset. As a member of our team, you will be inspired to think freely and follow your passion, grow as a professional by developing your skills and commit to serving our clients and communities with honesty and integrity.

     

    Wipfli has a broad national footprint with offices coast to coast — and we’re still growing! As an associate, you’ll have access to skill development and career opportunities, whether you want to move up or transition into another area of specialty. You’ll also have the flexibility and technology to work wherever you are, whether it’s at home or in our clients’ offices, or switching Wipfli offices if you’re looking to move across the country.

     

    Join a company focused on giving back to the greater good — at Wipfli, we’re committed to supporting the communities we do business in. To learn more about our volunteer efforts, who we are and what we do, visit wipfli.com.  

     

    This role will be a full time position from January 1st through May 1st, the remainder of the year the position will be part time. 

    Responsibilities

    • Receive, greet, and register clients, guests, vendors, visitors, and associates in a professional, courteous and cordial manner
    • Contact person being visited, announce visitor’s presence, and arrange for escort if necessary
    • Answer the incoming telephone lines quickly and professionally, directing the calls to the correct person or department 
    • Arrange transportation, travel, and lodging services as needed 
    • Schedule the conference rooms and arrange hospitality services
    • Monitor and maintain the cleanliness and appearance of the reception and conference areas and break room, and ensure adequate levels of supplies
    • Processing incoming and outgoing mail and deliveries
    • Handling facsimiles
    • Other duties the Receptionist may perform could include:
      • Types, proofs, assemble documents as needed
      • Processing cash receipts
      • Entering firm expenses
      • Monitor/Purchasing office supplies
      • Ordering and/or distributing promotional items
      • Scheduling A/V equipment and/or setting up as needed
      • Processing maintenance requests
      • Assisting other administrative staff with overflow work

    Qualifications

    • 0-3 years of job related experience
    • Requires a High School Diploma, or an equivalent combination of education and experience
    • Experience with a multi-line telephone system, and front line customer contact
    • Operation of office equipment to include a multifunction copy machine, personal computer, facsimile machine, and a 10-key adding machine preferred
    • Experience in a professional service work environment preferred
    • Ability to plan, prioritize, and organize work effectively
    • Ability to balance many projects simultaneously
    • Ability to work under pressure and time deadlines with great attention to detail
    • Ability to work with a diverse group of clients and employees, and maintaining a positive attitude towards work, the firm, and the team
    • Ability to present a professional appearance and demeanor
    • Ability to be flexible with scheduling to meet workflow demands
    • Requires clear, concise verbal and written communication skills, and accurate grammar usage
    • Proficient in Word and Outlook
    • Ability to use Excel preferred

    Women, minorities, veterans and individuals with disabilities are encouraged to apply.

     

    Recruiting Process

     

    Our recruiting team will guide you through our evaluation and interviewing process. We will communicate an update on your status as soon as possible.

     

    The recruiting team member guiding you through this process is Breann Woodruff. She is based in our Milwaukee, WI office and looks forward to guiding you through this process.

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