• Administrative Assistant

    Job Locations US-IL-Lincolnshire
    Job ID
  • Overview

    Create lasting, positive impact.

    By considering Wipfli LLP, you’ve decided to go beyond the ordinary public accounting and consulting firm. At Wipfli, we create positive impact and lifetime relationships by leading and working with an outward mindset. As a member of our team, you will be inspired to think freely and follow your passion, grow as a professional by developing your skills and commit to serving our clients and communities with honesty and integrity.


    Wipfli has a broad national footprint with offices coast to coast — and we’re still growing! As an associate, you’ll have access to skill development and career opportunities, whether you want to move up or transition into another area of specialty.


    Join a company focused on giving back to the greater good — at Wipfli, we’re committed to supporting the communities we do business in. To learn more about our volunteer efforts, who we are and what we do, visit wipfli.com.  


    • Create, proof, edit, and correct documents, memos, and letters for Partners and associates, ensuring timeliness.
    • Assist in the assembly of reports, ensuring accuracy and timeliness.
    • Back up Receptionist and Office Assistant duties as needed.
    • Assist other administrative staff with overflow work.
    • Provide administrative support to ensure deadlines are met, while maintaining a positive, collaborative work environment.
    • Produce high quality work in compliance with word processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.
    • Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary.
    • Filing
    • Entering firm expenses
    • Handling facsimiles
    • Process Tax documents
    • Maintain research library
    • Scheduling the use of A/V equipment and ensuring proper set-up and usage
    • Scheduling conference rooms and handling hospitality arrangements
    • Administrative processing of client invoices
    • Processing maintenance reports
    • Training associates on administrative functions and software
    • Assisting other associates with overflow work


    Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws.

    • 0-3 years of job related experience
    • Requires a High School Diploma, or an equivalent combination of education and experience
    • Experience with front line customer contact
    • Operation of office equipment to include a multifunction copy machine, personal computer, and a 10-key adding machine preferred
    • Experience in a professional service work environment preferred
    • Ability to plan, prioritize, and organize work effectively
    • Ability to balance many projects simultaneously
    • Ability to work under pressure and time deadlines with great attention to detail
    • Ability to work with a diverse group of clients and employees, and maintaining a positive attitude towards work, the firm, and the team
    • Ability to present a professional appearance and demeanor
    • Ability to be flexible with scheduling to meet workflow demands
    • Requires clear, concise verbal and written communication skills, and accurate grammar usage
    • Proficient in Word and Outlook
    • Ability to use Excel and PowerPoint preferred

    Women, minorities, veterans and individuals with disabilities are encouraged to apply.


    Recruiting Process


    Our recruiting team will guide you through our evaluation and interviewing process. We will communicate an update on your status as soon as possible.


    The recruiting team member guiding you through this process is Victoria Spencer. She is based in our Milwaukee, WI office and looks forward to guiding you through this process.


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