Administrative Specialist, Client Accounting Services

Job Locations US-MO-Clayton
Job ID
2021-4091
Category
Administrative

At Wipfli, people count

 

Our people are core to everything we do — the catalyst behind our ability to create exceptional impact and extraordinary results.

We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.

 

People matter here and they feel it.

 

And we value curiosity.  Curious is more than a personality trait. It’s a way of thinking. Of learning. Of working.

There’s purpose in this wonder. It makes us better. It makes us Wipfli.

 

If you want to be in an environment where you can make a difference — and make a professional home — Wipfli is the place for you.

 

Check out our Glassdoor Reviews to hear what people are saying about employment at Wipfli! 

What You’ll Do


We are looking for a master multi-tasker with excellent communication, organizational and time management skills alongside an upbeat attitude to support our Financial Accounting Solutions Team (FAST). Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the department associates.  **This position is located in our Clayton, MO location and will have some flexibility to work from home. 


This would include but not limited to:
• Oversee and support FAST by performing routine and advanced duties for department associates
• Organize and maintain the department’s client/staff scheduling and work-flow spreadsheet
• Prepare weekly, monthly and/or quarterly department production and work-flow reports from company’s time and billing or GoFileroom software
• Meet daily with department manager to discuss department needs and deliverables
• Maintain Engagement Letter list
• Format information for internal and external communication – memos, emails, presentations, reports
• Attend staff meetings and record minutes during attended meetings
• Post meeting follow up with associates to ensure delegated tasks from the meetings are followed through on
• Manage the FAST department calendar and schedule meetings for the team
• General administrative support and assist with special projects as needed

 

What We Seek


• High school diploma or equivalent education required
• Minimum of 3 years of administrative assistant experience working in a corporate office setting
• Experience with Microsoft Office Suite including intermediate Excel (i.e. pivot tables, VLOOKUP’s, IF statements) is required
• Strong ability to plan and organize work to manage juggling multiple assignments and deadlines
• Excellent written and oral communications skills are a must
• Organized, efficient, proactive, detail oriented and meticulous in caring about the accuracy of the information compiled
• Ability to analyze information and recommend improvements to work-flow
• Ability to work overtime as required throughout the year
• High level of professionalism
• Problem solving skills

 

 

 

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws.

 

#LI-CV1

#WIPFLIHP

 

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